Legal deposit privacy notice

Explanation of the purpose

The Library is entitled under the Legal Deposit Libraries Act 2003 (and the Legal Deposit Libraries (Non-Print Works) Regulations 2013) to request copies of certain publications, including printed and non-printed works. To fulfil our legal deposit activities it may be necessary to process personal data, for example for the purposes of locating people who have published works that we are entitled to request under the Act.

For information on how we may use personal data when we list and describe our collections see the Catalogue records privacy notice.

For information on how we may use personal data held in our collections see the Collections privacy notice.

Legal basis

The processing of this data is necessary for the performance of a task carried out in the public interest or for our official functions.

Types of personal information

We normally process the following types of personal data in order to fulfil our legal deposit activities:

• Name
• Home or email address
• Publication details

Sources of personal information

We normally locate this data from publicly available sources, including general searches of the web and other resources, such as trade catalogues and lists.

Recipients of the data

This data will only be processed by the National Library of Scotland for this purpose.

Retention period

We process records related to items acquired through legal deposit permanently.

Your rights in relation to this data

Your core rights as a data subject apply to this processing. Additionally, the right of objection applies to this processing.

Will the data be transferred to third parties?

No.

Will the data be transferred outside the UK or the European Economic Area (EEA)?

No.

Will the data be used in automated decision-making?

No.